Measuring the functionally of your work environment - The best way to find out if your office is functional is to conduct a formal study. SPANDAN Office Design will create "activity portrait," a drawing of traffic patterns around the office, by shadowing employees and tracking their travel patterns. We conduct an in-house study of the three key methods for gathering information: shadowing employees on their paths through the office; visiting conference rooms and desk areas every half hour to determine how they are being used; and asking employees to track their own movements and report back on how they spend their time.
For space layout, SPANDAN Office Design studies whether the layout of the building is helping or hindering employees in getting work done. Shadowing workers and asked them about their patterns will reveal wasted motion and inefficient organization of space.
SPANDAN Office Design looks for issues with your work space including; collaborative spaces being bunched at the far end of the building; people whose jobs are highly collaborative do not naturally come into contact with colleagues during the workday and employees spend a lot of time in transit to meeting rooms, printers, copiers, and fax machines.
For space usage, SPANDAN Office Design finds out how often people are using existing spaces. We check in on what's happening by stopping by cubicles and conference rooms. We look for areas that are always empty and areas that are overcrowded, and for workers are competing for certain furnishings or equipment and not using others. We look closely at whether workers are using their space, furnishings, and equipment as intended. We see if the environment support their process, or have they been forced to re-arrange it.
SPANDAN Office Design looks for issues with your work space including; employees meeting an outside location because they can't find common space, workers using drop-in space on another floor because the area around their desks is too loud or bring lamps from home to avoid harsh fluorescent lighting.
If our study reveals a number of red flags, it's time to redesign to improve the efficiency of your space. We encourage involving your employees in the process. SPANDAN Office Design wants to find out what they need up front, and keep them in the loop to avoid backlash. It's vital to know how they operate in order to create a space that's more conducive to their work. On the other, asking them what they want can lead to unrealistic demands. As you gather input, we will help you remain clear on your goals and try to address all concerns.
Once the new design has been chosen, we let employees know what to expect, especially if the change will be significant. SPANDAN Office Design makes sure employees understand why the company is making each specific change. For example, if you're moving people out of offices and into cubes, remind staff that the office now offers other perks, not just productivity. SPANDAN Office Design is at your service to facilitate a successful re-working of your space. Contact us for a consultation today.